Systemizing your business can be a bit like trying to eat an elephant. It can be a monster of a job, if you let it. You need to approach systemizing your business like managing any other project in your business. The thing is though most small business owners don't approach it as a project, they just start randomly creating processes without too much of a plan. What this does is just create a mishmash of processes that may or may not fit together, and certainly doing it in an ad hoc way will not allow you to see the hidden improvement opportunities that are often lurking beneath the surface.
There are many small business owners who only get so far with systemizing their business because they don't know where to go, they have run into a dead end. When you take a step back and take the time to think about systemizing your business like any other project you would do it allows you to see the possibilities of what you could dofrom an end to end perspective. This is so important for those days when you've had it up to your eyeballs with processes and systems and you think its all just too hard!
If you have a project set up to manage the development of systems in your business it will always provide you with the clarity of where you need to go next. A balanced business that is on purpose and on target cannot be built with unfulfilled goals or merely good intentions. Its meaningless to waste time and energy on doing things right while doing things that don't really matter in the big picture.
Systemizing your business is possibly the most important project you will ever undertake because it will ensure the longevity of your business and it will build saleable equity, therefore the importance of thinking big, and starting small cannot be emphasized enough.
When you do approach systemizing your business as a project, you are working in a structured, planned and logical way where you can see how processes are interlinked, where there are opportunities, what's a waste of space, and what you really need to be focusing on. A project approach allows you to set you objective up frontand to create milestones along the way that you can celebrate as you start creating system success in your business. You'll be able to track, monitor and report on the progress of your systems development which means you can instantly see your progress, without wondering if all that time and effort really produced a result!
Treating systemizing your business like a project gives you and your team a roadmap for who will do what and when it should be achieved by. Its sets up responsibilities and accountabilities, and it provides a platform for the systemizing efforts of everyone in your business to be measured.
I'm sure you've heard it before "fail to plan and plan to fail". So true, of taking on any large project where you expect to see results. If you're not project managing the systemization of your business, you're likely missing out on opportunities for improvement, growth and profit potential!
KEY TAKEAWAY: Creating systems is a random ad hoc way will cause you to miss hidden opportunities that lurk just beneath the surface, whereas approaching systemization of your business like a project means you set your objective of what you're trying to achieve, your milestones and responsibilities and accountabilities up front. This is critically important in ensuring that systemization of your business doesn't come to a roaring halt when things get to hard!
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